Over 1 million students and schools across the country use SmartPass to manage hall passes, improve time on task, reduce disruption, and ensure that all students feel safe and are accounted for. Over the past school year, we’ve launched Recurring Future Passes, Disabling Mobile Phones, Making Pass Limits Only Count Toward Certain Rooms, Wait in Line, Alert Sounds, and more.
We’re excited to bring the latest innovation to hall passes, returning to our fundamentals with some ground-breaking updates. So we don’t disrupt any workflows you had set up, we are designing the new features in a way that you’ll be able to opt-out of almost everything. Then, as an administrator you can roll it out when you’re ready.
With the integration to your SIS, we’ll know where the student currently is. So in just 1 click, a student can make a pass from Mr. Franco’s 3rd Period Algebra to the Bathroom.
Now, when the time runs out – the screen will turn bright red, so the teacher can see that the student should have returned by now. It shows bright red on Hall Monitor and Kiosk Mode, too.
If a student goes to the Library to quickly pick up a Library book, when they check-in, they’ll select “Grab n’ Go.” Immediately, they’ll have a return pass back to Mr. Franco’s room.
Mr. Franco will see that they’re on their way back, and the Librarian will see when they returned. It’s a win-win.
If a student is staying there for a while…It places an update on Hailey’s schedule, showing that she’s now at the Library!
Want to let students go to the bathroom without your approval? Done. Want to make sure students get your approval before you have a scheduled pass with them? Done.
Plus, in some situations, students will need both teachers to approve. For example, Mrs. Magrove and the Nurse. Done.
Stepping out of your room? Need time to grade papers? Set yourself as away.
You can schedule this, too.
You’ll now be able to prevent passes from being created outside school hours. What’s great is that these times will come in automatically from your SIS, no extra set up – and you can adjust them manually!
Many of our schools prevent students from creating passes during the first 5 or 10 minutes of the period. You’ll now be able to easily turn this on – and automatically block all passes from being created during those times.
Over the past few years, we’ve been hearing that so many schools have been trying to set up a Flex period, or as some schools call it: “Mascot” time, Tutorial Period, Activity Period, or Advisory.
This is where you set up a block of time, whether it’s every day, once per week, etc. and students can sign up for enrichment activities, academic support club meetings, and others during the school day. Teachers can also pull students during this special period, for example to make up a test.
Flex Periods allow for struggling students to get the help they need during the school day. Research shows that implementing Flex periods increase graduation rates.
We’re launching SmartPass Flex, a brand-new product to help schools set up these new schedules. It’s built directly into SmartPass, and works alongside your existing passes, calendar, etc. It’s seamless.
As an administrator, setting up your Flex Period is easy.
Navigate to the Admin view and Create a New Flex Period. You can give it a custom name, for example, “Eagle Time.”
Next, you’ll select the course(s) from your SIS that represent “Eagle Time” in your SIS. Or, you can set this up manually too. For example, if you just want the Flex period for the 12th graders on Monday. Almost any combination is possible.
Teachers will create the Flex activities that they want to offer, whether that’s office hours, extra help sessions, club meetings, etc.
Teachers can make it a public event so that any student (or only certain students) can sign up for it. They can set a max capacity too.
After the activity is created, teachers can add students: for example, in 1-click add their entire Biology roster, or just certain students to a session.
Flex activities can be used for so much more than just running a Flex period: Assemblies, Lunch Sign-ups, College Visits, Proms, Basketball Games, you name it.
We can’t wait to hear about all of the ways you use it.
We’ve heard so much from schools that they struggle with having an easy way to take daily, per-class, and per-activity attendance. It’s cumbersome for teachers to take attendance inside your SIS, or it’s expensive to purchase physical attendance scanners.
We’re launching SmartPass Attendance, a brand-new product to help schools easily capture attendance data. Its build directly into SmartPass, and works alongside your existing data.
If a student doesn’t have permission to visit a certain location, they’ll get a warning that they don’t have access.
You’ll be able to export attendance data from SmartPass, and import it back to your SIS.
We’ll support these SISs for launch. If your SIS is not listed, we may still be able to support it depending on data import specifications.
Schools love Digital ID Cards. They are the secure, affordable solution for students to use to scan for Attendance, cafeteria purchases, library books, etc.
It takes schools less than 5 minutes to create, customize, and distribute — because they are built directly into SmartPass, leveraging the same information that’s already in your SmartPass system.
Add stickers to ID cards — great for things like bus numbers, cafeteria privileges, and anything else you can imagine. Admins can easily set up stickers to show for all students, just certain students, upload a CSV, and more.
To make the cards as secure as possible, the ID Cards will now be screenshot and video-proof, so students aren’t able to share cards with each other. There will be a moving element on the card, so that someone knows that the card is active!
For even more customization, you’ll now be able to change the color of the ID Cards per-grade level.
For example, you can set it up so that all of the students have Blue ID Cards, but the seniors who have special permission for something have a Green ID Card.
If an administrator allows it, the cards will be available to be added inside Apple Wallet so that students can access them if they have low Wi-Fi connectivity
If certain students don’t have access to a device, you’re able to print the students ID Cards and distribute a paper copy.