Adding profile pictures to SmartPass is a great way to see maximum benefit from the system. Teachers and admins will be able to see the student's picture on hall passes, making it easy to identify who has a hall pass in the hallway and who doesn't. Follow these steps to add profile pictures to the system.
Uploading pictures is as easy as getting the pictures from your photography vendor and then uploading them along with a mapping file.
Many photography vendors (e.g. LifeTouch) give you a way to download all of your students' profile pictures. Ask them for assistance on how to download your pictures.
If your pictures are downloaded as a zip file, unzip the zip file so that there is a single folder containing all the profile pictures. SmartPass supports the following picture filetypes: .png, .jpeg, .jpg.
Fill out a CSV spreadsheet containing a student's email or school identifier in the first column, and the corresponding image filename in the second column.
A template for the mapping file can be downloaded here.
Navigate to the Profile Pictures Integration page. Sign in with your administrator account, click on Accounts, then Integrations on the top left, and finally scroll down to find the Profile Pictures integration. Click Set up.
It may take a couple minutes for the pictures to upload and then process. You may close the window when SmartPass is processing the pictures, as it may take up to 10 minutes.
If your pictures uploaded successfully, you will see an Enable button appear on the profile picture integration page. Click on Enable in order to make the pictures visible to your teachers.
If you want to disable profile pictures, click on the three dots on the top right and then click Disable profile pictures.
You can always add, update, or delete pictures for individual students. In the Accounts tab, click on the student's account to bring up their account page.
Then mouse over the profile picture to see the options to update or delete an existing picture or add a new picture.
At any time, you can update the profile pictures for multiple students students by clicking the New Upload button and repeating the above steps. If you provide a picture for a student that already has a profile picture, then that student's profile picture will be updated with latest file. If you need to delete all of your students' profile pictures contact SmartPass support.
Teachers have the ability to hide profile pictures if they don't want to see them. See our article here to see how they can control this.