Contents

Pass Configuration

The fourth tab on the Administrator View is the Pass Configuration tab. This is where administrators can create and modify the rooms and folders in the entire school.

Room vs. Folder

A room is a single location that a pass can be made as its origin or destination. Locations in the school that would be rooms could be the Bathroom, Water Fountain, or Gym. Folders contain multiple rooms, for instance Classrooms or Offices.

Room Options

Each room has a variety of options that administrators can configure to their school's unique requirements.

Room Name

The room's name. Maximum of 15 characters long. There cannot be two rooms with the same name.

Room Number

The room number. Room numbers don't have to be numerical. Maximum of 5 characters long.

Teachers in Room (not required)

Which teacher(s) should see pass activity for this room?

Travel Type

Will the room be available to make only round-trip passes, only one-way passes, or both?

Time Limit

What is the maximum time limit that a student can make a pass for themselves? Time must be between 1-59 minutes.

Restriction for Now

Does the pass need digital approval to become an active pass? In other words, can the student simply create the pass for themselves, or do they need to get digital approval from a teacher. Passes to restricted rooms will be sent as Pass Requests.

Restriction for Future

Does the pass need digital approval to become a scheduled pass? In other words, can the student simply create a scheduled pass for themselves, or do they need to get digital approval from a teacher. Passes to restricted rooms will be sent as Pass Requests.

Advanced Room Options: Sending Pass Request to?

Customize the room restriction by configuring which teacher(s) the pass request may be sent to. These are the four options:

  • Any teacher (default): Students can send a pass request to any teacher by searching his/her name. A Quick Select menu shows the teachers that are assigned to the origin and destination rooms of the pass.
  • Any teachers assigned: Students choose a teacher from the menu who the pass request get sent to. Administrators can customize whether the menu shows teachers from this room, the origin, or both.
  • All teachers assigned: Pass requests will automatically get sent to all teacher assigned to either this room, the origin, or both.
  • Certain teacher(s): Pass requests will automatically get sent to any teacher(s) specified.

Appearance Options

Each singular room (room not in a folder) and each folder have appearance options to help make passes more recognizable to students and teachers.

Color

Choose from 13 colors to make identifying passes quicker.

Icons

Choose from 20+ icons to make identifying passes quicker. More icons coming soon.

Creating New Rooms

To create a new room, click the + New button, and select New Room. Administrators must enter each of the required Room Settings and Appearance Settings, and then click Publish.

Editing Existing Rooms

Creating New Folders

To create a new room, click the + New button, and select New Room. Administrators must enter each of the required Appearance Settings and add at least one room, and then click Publish.

New Rooms within a folder

Rooms must be created within a folder to publish a new folder. These rooms carry the Room Settings listed above, and to add a room to a folder, an administrator must enter each of the required Room Settings.

Importing Rooms within a folder

Rooms may be imported from a document for faster folder/room creation. Import a list of room names, room numbers, and teachers in room from an Excel spreadsheet or CSV. Please download the template provided on the Importing Rooms page.

Add Existing Rooms to a folder

Rooms may be added to a folder from existing rooms that were not previously in a folder. Please note that all Appearance Settings of that room will be lost.

Editing Existing Folders

To edit existing folders, simply click on the existing folder and change whichever Room Settings or Appearance Settings. Please note: Expired Passes, Scheduled Passes, Pass Requests, and Active Passes will automatically be adjusted based on the changed Room Settings, but will not be  adjusted to the modified Appearance Settings.

Bulk Select

Multiple rooms and/or folders can be selected by clicking the Bulk Select button.

Bulk Edit Selection

Bulk editing the selected rooms or rooms within the folder will change any Room Settings you choose, and will apply these changed settings to all rooms selected.

New Folder with Selection

This will create a new folder with any selected rooms or rooms within the folder. Please note: Appearance Settings will be lost.

Rearranging Rooms and Folders

Rooms and Folders may be rearranged to allow quicker pass creation. For instance, many administrators choose to put the Bathroom and Water Fountain as the first two rooms since these are the most frequent room destinations. Rooms and Folders may be rearranged by simply dragging and dropping the rooms and folders.

Last updated on

May 28, 2019

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